What Is a Workflow and How Does It Work?
A workflow could be described as the backbone that keeps a workplace organized when it comes to completing a checklist, diagram, or process. It can be performed as a solo act or it can involve multiple people within a company. For example, one could complete the process of writing a blog post by themselves following a series of steps such as:
- Writing the content
- Improving its SEO
- Choosing images that go with the topic you’re writing about
- Proofreading
- Publishing
One could also complete an assigned workflow that involves a group of people in a single department or multiple departments. Employees in almost every company have to complete workflows in order to get their job done effectively and efficiently. Simply put, through hard-working employees, workflows are what help businesses achieve their goals. There are many different ways to complete a workflow. Some involve face-to-face interactions like multiple meetings and a series of reports, tasks, and various departments on deck. This can sometimes become overwhelming, and therefore, creates a need for enhanced organization and preciseness.
Simplifying Workflows with Automation
Softwares like aNinja oftentimes display workflows with a simple set of instructions in the form of checklists in order to keep companies put together and assist employees in completing workflows effectively. As stated on our website, aNinja’s project management tool allows you to create specialized sequences with building blocks specific to your business. It automates your workflow by a series of processes that allow you to create steps and statuses to follow up on, visualize your progress, save you time, and keep your company’s branding consistent by maintaining the same imagery and voice across multiple communication mediums. Additionally, it utilizes new and already-created templates in order to build a sequence, making the workflow thoroughly automated.
5 Benefits of Workflow Automation
Let’s dive into 5 of the greatest overall benefits of automating your company’s workflow.
1. Fewer errors
Operational errors are almost completely unavoidable, however, automated workflows help identify and correct these mistakes. In fact, automated workflows are the easiest and most effective way to prevent any flaw from occurring, to begin with.
2. Enhanced connectivity
Enhanced connectivity with employees, clients, software, and work culture, eventually results in increased productivity and more leads. Integrating software systems to enhance workflows, allows data to be drawn from and used in different tools/ applications. This saves significant amounts of time.
3. Multitasking made breezily
Juggling multiple tasks at the same time is another great way to support time management since everything would be under the same umbrella. Instead of having multiple project boards, chat tools, emails, and text messages in different locations, you would be able to switch between different categories in the same tab. This is great for avoiding confusion and warding off delays.
4. No more tedious manual tasks
There are few things more annoying than having to do something manually over and over again. With automated workflows, you can set up the system to prompt certain steps in order to eliminate redundant manual tasks that will save you energy and once again, time.
5. Improved work culture
It really isn’t necessary to emphasize how working remotely has gained a significant presence in the workforce. Automated workflows can help limit how overwhelming the number of emails and other forms of communication going around a company. They can keep work organized and trackable, helping employees be more collaborative and goal-oriented in order to meet business objectives faster.
